The goal is simple: when hiring an executive assistant, we aim to maximize productivity. In order to get there, we want your assistant to feel like a true extension of you – so that you can have more time to focus on your own goals for business.
The key to fostering a successful collaboration is knowing how to work together effectively. In order to get time back, you have to give time. That means, a little extra investment in the beginning will pay off in the long-term. In this blog post, we will explore how to use an executive assistant in the best and most efficient ways, in order to achieve your professional goals.
The best foundation is clear communication. This means making sure your expectations, priorities and preferences are clearly expressed. It is unfair to assume anyone can read your mind, much less someone you are new to working with. Be specific, and don’t hesitate to ask questions or seek clarification when necessary. Keep this clear communication going, too – keep the dialogue open, honest, and ongoing.
Delegate and Trust
At first, it might be difficult to just let go and trust that someone else can do a task in the way you want it done. However, we believe effective delegation is a sign of respect. While it’s natural to want to maintain control, remember that your assistant is there to ease your workload. And when considering how an executive assistant adds value, this is it. Provide proper guidance and parameters but avoid micromanaging. Allow your assistant room to use their own judgment and creativity – you’ll be pleasantly surprised at what a little trust can develop into in the workplace.
Set Clear Objectives and Priorities
To make the most out of executive assistant tasks, focus on delegating with clear objectives in place. By defining goals for each project, your assistant will dive in with a clear understanding of responsibilities, while also feeling empowered to make the right decisions in the scope of their role. Setting clear expectations of priorities also helps your assistant understand the order in which to tackle to-dos. You can utilize systems or labels to categorize by urgency and importance, which keeps workflow efficient.
Technology is Your Friend
There is certainly no shortage of tools to streamline collaborative efforts with your executive assistant. Scheduling apps, communication platforms, and project management applications can all ease the process by helping all parties stay organized and ensuring that nothing falls through the cracks.
Check-In on the Regular
Scheduled check-ins are essential for maintaining a strong working relationship between executive and assistant. Set aside time for regular meetings to discuss ongoing projects, address any concerns, and provide feedback. This also feeds the testament of giving time to get time – it’s a small commitment to express expectations and keep the engine running exactly how you want it to.
Flexibility is the hallmark of a successful partnership. Be prepared for adjustments, and adapt to changes as needed. Be open to feedback and ideas – you never know what suggestions to improve processes your executive assistant may come up with.
Recognize and Appreciate
This one is paramount. Your executive assistant is working hard, so that you can focus on other areas – these efforts and contributions are not to be overlooked. Express your appreciation, and make sure the work well done is recognized. A simple thank you goes a long way, and celebrating achievements helps to build rapport and dedication.
The role of an executive assistant, when fostered, is a real game-changer for productivity in the workplace. These tips will create an efficient working relationship that fuels productivity and work-life balance. Remember, it’s a partnership built on mutual respect and trust – when nurtured correctly, it can lead to professional success for both executive and assistant. A win-win situation!